This page is only for students, who have been already approved to study with us. It consists of documents and forms you have to hand in to us. It also functions as a sum-up list of all information you need to know before hopping on your airplane to Japan.
If you haven’t contacted us before, please fill out and submit the Study Estimate Form first.

1. Complete Your Application

Please fill out all the relevant forms and information below to ensure that you successfully enroll into our programs. Meiji Academy recognizes the importance of personal information and is therefore carefully dealing with any private details provided by their applicants. We follow national standards as well as international standards to ensure our clients are at ease throughout their studies with us.

1. Application Form

Our application form should take less than three minutes to complete. Make sure to fill it out as soon as possible.

2. Introduce Yourself

If you live with a Host Family or at a Flat Share, please make sure to fill out this form or we won’t be able to organize your stay.

3. Work Information

Anybody doing an Internship, Work and Travel or Cultural Experience Program has to fill out this form.

4. Japanese Level Check

Let’s find it out.

5. Flight Information

Please fill out this form when you have booked your flight or ferry to Japan.


Arrival Date *


Departure Date *

2. Got Your Visa?

It is your responsibility to organize your visa and check if you need to apply for a visa before entering Japan. For most countries, no visa application is needed for a tourist visa. However, you have to check directly with the Japanese embassy in your country of residence.

3. Arrive in Japan

As our classes start every Monday, you should arrive the day before Sunday the latest. If you ordered Airport Pickup your flight has to arrive before 20:00 on that day or we might have to impose an additional charge of ¥3,000 for late night pickups. In case of flight delays, please do let us know as soon as possible. We need to contact your host family or fellow housemates, because they will be very worried about your safety.

We do recommend arriving a few days earlier to give you enough time to adapt to all little things that can be very exhausting:

  • Jet Lag
  • Sudden Climate Change
  • Tired from long Journey
  • Unfamiliar Environment

4. Money

As simple as it might sound, make sure to have enough money in cash on you. And make sure that cash is ideally in Japanese Yen, as it will make your start easier in Japan. There will be ATMs and currency exchange shops at Fukuoka Airport. Most international credit cards are accepted, yet we recommend you check with the airport service directly to avoid any uncertainties.

5. Emergency Contact

Further Information coming soon!

6. Mobile Phone & Wifi

Due to Japan’s special mobile network, some smart phones and mobile phone providers won’t work here. Even if your mobile phone works, the charges might be really high for calls and Internet access. As free public Wi-Fi remains scarce outside of the airport and subway stations in Fukuoka, we do highly recommend renting a mobile phone or a handy pocket Wi-Fi to help you keep in touch in case of emergency.

7. Insurance & Medication

We highly recommend you to obtain a travel insurance for your stay in Japan. It is a minimal cost compared

8. Packing List

Everything packed? Let’s make sure you haven’t forgotten anything.

  • Passport – Has to be valid at least six months from the date of entry.
  • Visa – If your country is not under the Visa Waiver, you might have to apply for a visa beforehand.
  • Flight Tickets – The Japanese immigration might ask you for a proof of a return ticket, hence print out the confirmation email with your return flights just in case.
  • Japanese Address – You have to state an address of your hotel or stay in Japan. If you stay in an accommodation arranged by us, we will provide you with further details.
  • Seasonal Clothes – Make sure to have the right clothes. No heat shock in Summer or freezing up in Winter.
  • Credit Cards – Make sure to have some kind of extra cash available.
  • Universal Adapters – Never run out of power for your mobile phone, laptop and other devices.
  • Toiletries – Shower gel, shampoo, toothbrush, toothpaste, etc.
  • Towel – In Japan towels are outside of hotels usually not provided.
  • Gift – If you stay with a host family, you are expected to bring a small gift (omiyage) from your country.

9. Other Information

Further Information coming soon!